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Free template

Commercial cleaning checklist and walk-through

Two documents in one: a room-by-room task checklist with daily, weekly and monthly columns, and a walk-through form that captures what a bid needs. Add your details, then print it blank and take it on site.

The checklist is your quality record and your bid worksheet

A ticked checklist is proof the work was done. It settles "the restrooms weren't cleaned" before it becomes an argument, and it keeps a new crew member on the same standard as you. Print it blank, leave a column for initials, and it doubles as a service log the client can see.

The walk-through form is the other half. Before you can bid an account you have to measure it: square footage, floor types, restroom fixtures, traffic, access, and the cleaning window. Fill this in on the walk, and the numbers drop straight into a cleaning proposal.

Commercial Cleaning Checklist & Walk-Through

Cleaning company: ____________________ · Site: ____________________ · Date: __________

Task checklist

Tick the frequency for each task, or use the columns as a service log.

Task DailyWeeklyMonthly
Entrance & lobby
Glass doors & entry glass
Entry mats & floors
Reception surfaces
Empty trash
Dust ledges, sills & fixtures
Restrooms
Clean & disinfect toilets and urinals
Sinks, counters & mirrors
Restock paper & soap
Empty trash
Sweep & mop floors
Disinfect touchpoints
Offices & workstations
Empty trash & replace liners
Dust surfaces
Spot-clean desks
Vacuum carpet
Sanitize phones & keyboards
Break room / kitchen
Wipe counters & tables
Clean sink
Wipe appliance exteriors
Empty trash
Sweep & mop floor
Restock supplies
Conference & meeting rooms
Wipe table
Dust surfaces
Vacuum
Empty trash
Reset chairs
Hallways & common areas
Vacuum / mop floors
Dust
Spot-clean walls & light switches
Empty trash
Floors (all areas)
Vacuum carpet
Sweep & mop hard floors
Buff / burnish
Strip & wax
Trash & recycling
Empty all bins
Replace liners
Take to dumpster / pickup point
Sanitize bins

Walk-through: site details

Capture these on the walk so the bid isn't guessed.

Total square footage
 
Floors / levels
 
Floor types (carpet / hard / tile, approx. %)
 
Restrooms (count + fixtures (toilets, urinals, sinks))
 
Kitchens / break rooms (count)
 
Conference / meeting rooms (count)
 
Entry & glass (doors, storefront)
 
Traffic level (low / medium / high)
 
Access & security (keys, alarm code, entry hours)
 
Cleaning window (days + start time)
 
Trash removal (points + dumpster location)
 
Supplies (provided by / on-site storage)
 
Special requirements / notes
 

This is a general template, not legal or tax advice. Have a professional review it before you rely on it.

Made free with Sorvius at sorvius.com

Common questions

What should a commercial cleaning checklist include?

A task list broken down by area (entrance, restrooms, offices, break room, floors, trash), with a column for how often each task is done (daily, weekly, monthly). Printed blank, the crew ticks each task as they finish it, which is both a quality record and proof of service for the client.

How do I do a cleaning walk-through before a bid?

Walk the building and record the inputs a price depends on: total square footage, floor types and rough percentages, restroom count and fixtures, kitchens and meeting rooms, traffic level, access and security, and the cleaning window. The walk-through form on this page captures each of those so nothing is guessed later.

How do I decide daily vs weekly vs monthly frequency?

Daily covers anything that affects health or first impressions: restrooms, trash, entrance glass, high-traffic floors. Weekly covers dusting, vacuuming low-traffic areas, and detail wiping. Monthly covers deep tasks like floor buffing, vents and baseboards. Match the frequency to traffic, and price the account from the total time it adds up to.

How does the checklist turn into a price?

The walk-through gives you the areas, fixtures and frequency; from those you estimate the time per visit, and time × your man-hour rate is the per-visit price. Put that on a proposal with the scope and frequency, and you have a bid a facility manager can compare.

Turn the walk-through into a bid with the cleaning proposal template, and set your per-visit price with the house cleaning price calculator.

Booked the account? Get paid on schedule

Sorvius keeps a card on file and charges each visit through your own Stripe, so a recurring commercial account is paid without an invoice to chase.

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